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4 Steps to Repair a Donor Relationship

Posted By Sara Leonard, Fund Development Academy Director, Tuesday, August 6, 2013
Updated: Tuesday, July 23, 2013

 

Image | freedigitalphotos.net

 

Not every repaired donor relationship leads to a 5-figure gift but I know of at least one that did. A colleague listened to the concerns of the donor and worked within the organization to correct the problem. In an effort to reengage this donor, the fundraiser took her to lunch and was presented with a 5-figure gift. How did that happen?

Let’s look at the steps involved in repairing this relationship:

1.  Keeping communication lines open: this can be as simple as continuing to send them stewardship reports, newsletters and other communications. Make sure that you mail often enough to keep their address current. Also, check with people throughout your organization to see who knows an unhappy donor and might be able to help you figure out why.

2. Listening to their concerns: many times an unhappy donor needs an opportunity to express their feelings to the organization. Listening without becoming defensive is challenging but worth the restraint. Something obviously has gone wrong. Listen with an open mind and find out where the breakdown has happened.

3. Admitting to mistakes and apologizing: we are not perfect nor are our organizations. Admit the mistake without throwing anyone under the proverbial bus and apologize. Determine if an apology needs to come from someone else in your organization and facilitate that if necessary.

4. Correcting the mistakes: this can take some time and may seem like a waste of time when there are goals to meet but don’t skip this step. In the case I heard about recently, the correction took months of coordination because it involved several parts of the organization. The development officer forged ahead – never knowing it would result in a gift – because it was the right thing to do. He knew that it was important to the donor.

The final step - and it's really more of an ongoing process than a step - is to continue to communicate with the donor. There may never be an opportunity to ask for a gift again but you never know…for my friend, he didn’t have to ask. The donor was so pleased that the situation had been corrected that she made an additional gift without being asked.

Tags:  apology  communication  development  donor relations  donor retention  Donors  engagement  fund development  fundraising  giving  major gifts  philanthropy 

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